SBA Finances: Accessing Club Funds
The Vice President of Finance ensures that P-Card and Reimbursement requests are properly processed. Any questions regarding submitting these requests or club financing generally should be directed to [email protected].
Club Fund Access Form
Use this form to submit Reimbursement and P-Card Requests.
Reimbursement and P-Card Request Form
Reimbursements
In order to submit a reimbursement request, you will need:
- Itemized receipt
- Copy of the event flier (if there is no event flier, you may include a list of attendees instead)
- The following information clearly stated:
- Name of student being reimbursed
- Email of student being reimbursed
- Amount of reimbursement
- Club name
These documents must be combined into a single PDF and submitted via the form above.
P-Card Purchases
In order to submit a P-Card request, you will need:
- Screenshot of the itemized order (including requested delivery date, time, and address (please provide the exact address for us to provide to the vendor), and a contact phone number for delivery updates from the vendor)
- Copy of the event flier (if there is no event flier, you may include a list of attendees instead)
These documents must be combined into a single PDF and submitted via the form above. P-Card requests submitted less than five days before the order placement date will not be accepted.
Please note that orders can only be placed through EZCater or Amazon. Alternatively, we are able to pay other vendors so long as you provide (1) an invoice reflecting the University's tax exempt status and (2) a digital payment link or QR code (GW’s tax exemption form can be found on GW's Tax Department website).
